Sarasota County Schools
Landings Administrative Complex
1980 Landings Blvd.
3:00 p.m.
Call To Order (3:00 p.m.)
Flag Salute
Special Presentations/Moments of Pride
1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescriptionNational Mentoring Month Proclamation - Lyndsey Cantees, Coordinator - Office of Community Involvement
National School Choice Week - Dr. Natalie Roca, Executive Director - Integrated Instructional Services
Recognition of Riverview High School Swim Team Member - James Slaton, District Athletic Director
Recommendation
N/A
Attachment: 2019 Mentoring Proclamation.pdf
Attachment: 2019 National School Choice Week.pdf
Minutes: Flag Salute: Sarasota High School JROTC Color Guard: Sigrith Ortega, Adam Ortega, Shawn Forbes, Natalie Ponce Lyndsey Cantees recognized January as being National Mentoring Month and introduced the community organizations that collaborate with the District, and each other, to provide mentors for the District's students. Receiving a copy of the Proclamation are: Big Brothers Big Sisters of the Sun Coast, Girls Inc. of Sarasota County, Jewish Family and Children's Service of the Suncoast, Inc., Faces of Accomplishment, and Take Stock in Children of Sarasota County. Jane Goodwin read the National Mentoring Month Proclamation. Dr. Natalie Roca recognized this week as being National School Choice Week. Katrina Ward announced that the Office of School Choice was awarded a Leadership Certificate from the National School Choice Week Organization due to the parental choices provided for our families and students. Jane Goodwin read the National School Choice Week Proclamation. The last presentation has been rescheduled.
Superintendent's Report
2. SUPERINTENDENT'S REPORTDescription
N/A
Recommendation
N/A
Minutes: School Showcase Information Tuesday and Wednesday evenings starting at 5:00pm Tuesday: Suncoast Technical College on Beneva Road presents the Showcase for North County Schools Wednesday: Suncoast Technical College in North Port presents the Showcase for South County Schools Recognized the School Choice Office
Hearing of Citizens
3. HEARING OF CITIZENSDescription
N/A
Recommendation
N/A
Minutes: Jenn Buck - Sugar Guidelines Jeffrey Buck - Sugar Guidelines
Approval of Corrections to Consent Agenda
4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription
N/A
Recommendation
N/A
Approval of Consent Agenda
5. APPROVAL OF CONSENT AGENDADescription
N/A
Recommendation
N/A
Minutes: Motion passes: 5:0
Motions: N/A - PASS Vote Results Motion: Caroline Zucker Second: Jane Goodwin Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
Consent Agenda
APPROVAL OF MINUTES6. APPROVAL OF MINUTESDescription
N/A
Recommendation
N/A
Attachment: 011019 Board Meeting Minutes.pdf
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription
N/A
Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: 01-22-19 board.pdf
Attachment: 01-22-19 add 1.pdf
GENERAL ITEMS8. APPROVAL OF SALARY SCHEDULES AFFECTED BY THE CHANGE IN FLORIDA MINIMUM WAGEDescription
Due to an increase in the State of Florida's minimum wage the following modified salary schedules affected by this change are presented for approval.
Recommendation
That the salary schedules be approved as presented.
Attachment: 2019 Temporary-Substitute Rev 121718-Minimum Wage Inc.pdf
Attachment: 2019 Vocational Salary Schedule Minimum Wage Inc121718.pdf9. APPROVAL OF PROCLAMATION IN SUPPORT OF NATIONAL MENTORING MONTHDescriptionJanuary has been designated as National Mentoring Month, in which America calls on men and women across the country to get involved with the mentoring movement.
Recommendation
That the School Board of Sarasota County, Florida, hereby proclaims January 2019 as Mentoring Month in Sarasota County.
Attachment: 2019 Mentoring Proclamation.pdf10. APPROVAL OF PROCLAMATION IN SUPPORT OF NATIONAL SCHOOL CHOICE WEEKDescription
January 20-26, 2019 has been designated as National School Choice Week. Sarasota County has a long history of being a district that has offered our families a variety of school choice options.
Recommendation
That the School Board of Sarasota County, Florida, hereby proclaims January 20-26, 2019 as National School Choice Week.
Attachment: 2019 National School Choice Week.pdf11. REIMBURSEMENT OF ATTORNEYS' FEESDescriptionSection 1012.26 provides that the School Board shall provide for reimbursement of reasonable expenses for legal services for officers and employees who are charged with civil or criminal actions arising out of and in the course of the performance of assigned duties and responsibilities upon successful defense of the action. Teacher, John Russo, was charged with a misdemeanor count of battery arising out of his actions at Brookside Middle School. The charge was ultimately dropped by the State Attorney. Thus, Mr. Russo successfully defended the charges. Mr. Russo now seeks the reimbursement of his attorneys' fees and costs in the amount of $8,052.45.
Recommendation
That the School Board authorize payment in the amount of $8,052.45 to John Russo as reimbursement of attorneys' fees and costs incurred by him in successfully defending the criminal charge brought against him.
Attachment: Russo attorneys' fees.pdf12. APPROVAL OF EASEMENT AT SARASOTA HIGH BUILDINGS 41 AND 42 FOR FLORIDA POWER & LIGHTDescription
As part of the renovation project for Ringling College of Art and Design lease of buildings 41 and 42 on the Sarasota High campus, Florida Power & Light is installing a new electrical service. Florida Power & Light needs to obtain a utility easement from the School Board to install the new service. The location of the easement includes property owned by Sarasota County Schools as identified in the attached easement documents.
Recommendation
That the School Board of Sarasota County approve the Florida Power & Light utility easement on the Sarasota High campus adjacent to buildings 41 and 42, as presented.
Attachment: 2019 Ringling FPL Easement.pdf13. APPROVAL OF EASEMENT AT SARASOTA HIGH BUILDINGS 41 AND 42 FOR PEOPLES GAS SYSTEM, A DIVISION OF TAMPA ELECTRIC COMPANY (TECO)Description
As part of the renovation project for Ringling College Art and Design lease of buildings 41 and 42 on the Sarasota High campus, Peoples Gas, a division of Tampa Electric Company (TECO) is installing new natural gas service. TECO needs to obtain a utility easement from the School Board in order to install the new service. The location of this easement includes property owned by Sarasota County Schools as identified in the attached easement documents.
Recommendation
That the School Board of Sarasota County approve the Peoples Gas System (TECO) utility easement on the Sarasota High campus adjacent to buildings 41 and 42, as presented.
Attachment: 2019 Ringling Teco Easement.pdf
AGREEMENTS/CONTRACTS14. APPROVAL OF ADDENDUM TO THE AGREEMENT BETWEEN COBB PEDIATRIC THERAPY SERVICES AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR PHYSICAL/OCCUPATIONAL/SPEECH THERAPY SERVICESDescription
Contracts with agencies, such as Cobb Pediatric Therapy Services, are necessary when direct hire staff are not available. These therapies are related services required by both Federal and State law for students with disabilities. This addendum will add funds to the original agreement for these necessary services.
Recommendation
That the addendum between Cobb Pediatric Therapy Services and the School Board of Sarasota County, Florida be approved as presented.
Attachment: Cobb Pediatric Therapy Services 18-19 amend.doc (002).pdf15. APPROVAL OF THE SARASOTA AGAINST VIOLENCE (SAVE) GRANT PROPOSAL TO WENDY THOMAS FOR GRANT PREVENTION COORDINATORDescription
Approval for the second part of this contract, for the Grant Prevention Coordinator not to exceed $37,200.
Recommendation
That the Sarasota Against Violence (SAVE) Grant Prevention Coordinator proposal be approved.
Attachment: WT.pdf16. APPROVAL OF THE CONTRACT WITH VISCOM SARASOTA/MANATEE, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
Approval of this contract provides sign language interpreter for hearing impaired 3rd grade student. This contract is necessary because the total amount being paid by VisCom Sarasota/Manatee, Inc. will exceed $50,000 during the 2018-19 school year.
Recommendation
That the contract between VisCom Sarasota/Manatee, Inc. and the School Board of Sarasota County, Florida be approved as presented.
Attachment: VisCom Contract-Tuttle 2019.pdf17. APPROVAL OF MEMORANDUM OF AGREEMENT BETWEEN JUNIOR ACHIEVEMENT OF TAMPA BAY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
The Memorandum of Agreement between Junior Achievement of Tampa Bay and the School Board of Sarasota County, Florida launching JA BizTown Mobile.
Recommendation
That the Memorandum of Agreement between Junior Achievement of Tampa and the School Board of Sarasota County, Florida be approved as presented.
Attachment: JA BizTown Mobile MOA.pdf
GRANTS18. APPROVAL OF THE STARS: STUDENTS/STAFF TUTORS ACHIEVING RESULTS GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR NORTH PORT HIGH SCHOOLDescription
COMPETITIVE: Grant funds of $10,799 will allow North Port High School students to tutor and mentor students at Heron Creek Middle School and Cranberry Elementary School to boost academics and self-esteem.
Recommendation
That the STARS: Student/Staff Tutors Achieving Results grant proposal be approved.
Attachment: STARS.pdf19. APPROVAL OF THE INDIAN TRADER'S GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR VENICE HIGH SCHOOLDescription
COMPETITIVE: Grant funds of $5,000 will allow students with special needs at Venice High School to develop life, math, literacy and communication skills by creating a classroom store and coffee/snack cart.
Recommendation
That The Indian Trader's grant proposal be approved.
Attachment: Indian Trader's.pdf20. APPROVAL OF THE DRUMTHING FOR EVERYTHING GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR BOOKER MIDDLE SCHOOLDescription
COMPETITIVE: Grant funds of $4,992 will allow the creation of the Booker Middle School Drumline, a club and course where students can learn to play instruments while boosting school spirit and pride.
Recommendation
That the Drumthing for Everything grant proposal be approved.
Attachment: Drumthing.pdf21. APPROVAL OF THE MEETING THE NEEDS OF OUR AUTISTIC CHILDREN GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR LAMARQUE ELEMENTARY SCHOOLDescription
COMPETITIVE: Grant funds of $2,379 will provide sensory tools and resources at Lamarque Elementary School to support classrooms for students with autism.
Recommendation
That the Meeting the Needs of Our Autistic Children grant proposal be approved.
Attachment: Meeting Needs.pdf22. APPROVAL OF THE SCIENCE STORIES GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR SARASOTA HIGH SCHOOLDescription
COMPETITIVE: Grant funds of $2,230 will allow Sarasota High School students to research advanced science topics, and then write, publish and present grade-level-appropriate storybooks to elementary students.
Recommendation
That the Science Stories grant proposal be approved.
Attachment: Science Stories.pdf23. APPROVAL OF THE EQUIPD: ENGAGED QUALITY INSTRUCTION THROUGH PROFESSIONAL DEVELOPMENT GRANT APPLICATION TO UNIVERSITY OF FLORIDA FOR SELECT ELEMENTARY AND MIDDLE SCHOOLSDescription
NON-COMPETITIVE: The University of Florida has been awarded a three-year grant from the US Department of Education through the Supporting Effective Educator Development (SEED) program to provide professional development to teachers in grades K-9 in a train-the-trainer model for development of highly qualified STEM teachers. Selected schools are Bay Haven, Englewood, Tuttle and Wilkinson Elementary Schools and McIntosh and Booker Middle Schools. Participating teachers can earn a stipend of up to $5,397 per year. Grant funds of up to $7,500 will be provided by the University of Florida in exchange for provision of data regarding the effectiveness of participating teachers to incorporate the professional development into their classroom instruction.
Recommendation
That the EQuIPD: Engaged Quality Instruction through Professional Development grant application be approved.
Attachment: EQuIPD.pdf24. APPROVAL OF THE BREAKFAST IN THE CLASSROOM GRANT PROPOSAL TO SHARE OUR STRENGTH FOR SELECTED ELEMENTARY AND MIDDLE SCHOOLSDescription
NON-COMPETITIVE: Grant funds of up to $90,800 will launch "Breakfast in the Classroom" at 14 schools (Englewood, Lakeview, Emma E. Booker, Alta Vista, Tuttle, Gocio, Glenallen, Wilkinson, Brentwood, Lamarque, Cranberry and Fruitville Elementary Schools, Booker and Brookside Middle Schools) to increase breakfast consumption and to help students be ready for their school day. Students will be able to pick up breakfast as they enter school which they can take and eat in the classroom.
Recommendation
That the Breakfast In The Classroom grant proposal be approved.
Attachment: Breakfast in the Classroom.pdf
FIELD TRIPS25. APPROVAL FOR PINE VIEW SCHOOL SPEECH AND DEBATE FIELD TRIP TO CAMBRIDGE, MA ON FEBRUARY 16 - FEBRUARY 18, 2019Description
These students will represent Pine View School in a national high school inter-curricular speech and debate tournament.
Recommendation
That the Pine View School Speech and Debate field trip to Cambridge, MA on February 16 - 18, 2019 be approved.
Attachment: PVS Field Trip 2-16,18-19 Speech & Debate, Cambridge, MA.pdf26. APPROVAL FOR SARASOTA HIGH SCHOOL MaST RESEARCH INSTITUTE FIELD TRIP TO WASHINGTON D.C ON FEBRUARY 13 - FEBRUARY 17, 2019Description
These students will experience networking with scientists from around the world and exposure to the many opportunities available regarding research. Students were selected for this conference based on their performance in the Florida Junior Academy of Sciences during the 2017-2018 school year.
Recommendation
That the Sarasota High School MaST Research Institute field trip to Washington, D.C. on February 13 - 17, 2019 be approved.
Attachment: SHS Field Trip 2-13,17-19 MaST, Washington, D.C..pdf
MATERIALS MANAGEMENT27. APPROVAL TO AWARD BID #19-0423 FOR SUNCOAST TECHNICAL COLLEGE - SECURITY SERVICESDescription
Bids to provide 'Suncoast Technical College - Security Services' were received from four vendors on November 27, 2018. The bid of Unify 1, Inc., was the best low bid meeting the advertised specifications. Reasons for not selecting the apparent low bid is included with bid tabulation. This bid if for one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to Suncoast Technical College.
Recommendation
That the bid of Unify 1, Inc., for 'Suncoast Technical College - Security Services' in a amount not to exceed $55,000.00, be approved as presented.
Attachment: STC Security Services #19-0423 REC.pdf28. APPROVAL TO AWARD BID #19-0039 WINDOW COVERINGS AND WINDOW FILM INSTALLATION AND REPAIR SERVICESDescription
Bids to provide 'Window Coverings and Window Film Installation and Repair Services' were received from four vendors on November 15, 2018. The bid of CVB, Inc., dba Coastal Window Treatments was the best overall low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department.
Recommendation
That the bid of CVB, Inc., dba Coastal Window Treatments, for 'Window Coverings and Window Film Installation and Repair Services' in an amount not to exceed $55,000.00, be approved as presented.
Attachment: WindowCvrFilm19-0039REC.pdf29. APPROVAL TO INCREASE PURCHASING LIMIT FOR THE PURCHASE OF MATERIALS OR SERVICES THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE, MUNICPAL GOVERNMENT, OR A COOPERATIVE WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESSDescription
The attached purchase reference was approved for use on a prior Board Agenda as indicated on the attachment. This is a request to increase the original approved dollar amount for anticipated purchases. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.
Recommendation
That the request to increase the purchasing limit for the anticipated purchase of materials or services through piggyback contracting, be approved as presented.
Attachment: Piggyback Increases.REC.pdf30. APPROVAL OF CLASSIFICATION OF INOPERABLE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETEDDescription
The custodians of property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable, or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.
Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.
Attachment: Deletion Report 1.22.19.pdf31. APPROVAL TO AWARD BID #19-0046 FOR TELEPHONE SYSTEM MAINTENANCE AND EQUIPMENTDescription
Bids to provide 'Telephone System Maintenance and Equipment' were received from four vendors on November 14, 2018. The bid of Forerunner Technologies, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Information Technology Department.
Recommendation
That the bid of Forerunner Technologies, Inc., for 'Telephone System Maintenance and Equipment' in an amount not to exceed $300,000.00, be approved as presented.
Attachment: TeleSysMtc19-0046 REC.pdf32. APPROVAL TO PURCHASE MATERIALS OR SERVICES THROUGH THE PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICPAL GOVERNMENT, OR A COOPERATIVE WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESSDescription
Piggybacking is the post-award use of a contractual document or process that allows an entity that not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to provisions of law. The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has been determined that the use of the attached contracts for the purpose cited presents the best value and/or is the best interest of the School Board. The funds for these purchases are contained in the budgets allocated to the appropriate department or schools.
Recommendation
That the attached list of contracts for the anticipated purchase of materials and services, using the piggyback contracting process, be approved as presented.
Attachment: Piggyback.REC 1.22.19.pdf33. APPROVAL TO INCREASE PURCHASING LIMIT FOR THE ANTICIPATED PURCHASE OF MATERIALS OR SERVICES (PER ATTACHED LIST) THAT ARE EXEMPT FROM THE BIDDING PROCESSDescription
The attached purchase reference was approved for use on a prior Board Agenda as indicated on the attachment. This is a request to increase the original board approved dollar amount for anticipated purchases. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.
Recommendation
That the request to increase the purchase limit for the anticipated purchase of materials and services exempt from the bidding process, be approved as presented.
Attachment: Exempt Increase REC.pdf
FACILITIES34. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS.Description
The Facilities Services' change orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($7,274.50) in gross contract dollars. ($7,274.50) is going back into project 4014 budget.
Recommendation
That the Facilities Services' change orders be approved and/or ratified as presented.
Attachment: JAN22_FSD-COs.pdf35. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SARASOTA MIDDLE SCHOOL (DESIGN) ADMIN BUILDING SECURITY & FENCING CONTRACT.Description
All work has been completed. The final costs have been internally audited for approval and are enclosed herein the final payment to the contractor. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: SMS_21705772-05-FINAL.pdf36. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE BOOKER MIDDLE SCHOOL (DESIGN) ADMIN BUILDING SECURITY CONTRACT.Description
All work has been completed. The final costs have been internally audited for approval and are enclosed herein the final payment to the contractor. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: BMS_21705773-05-FINAL.pdf37. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE LAUREL NOKOMIS SCHOOL (DESIGN) ADMIN BUILDING SECURITY & FENCING CONTRACT.Description
All work has been completed. The final costs have been internally audited for approval and are enclosed herein the final payment to the contractor. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: LNS_21705774-05-FINAL.pdf38. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE MCINTOSH MIDDLE SCHOOL SECURITY IMPROVEMENTS AND FENCING (DESIGN & PRECONSTRUCTION) CONTRACT.Description
All work has been completed. The final costs have been internally audited for approval and are enclosed herein the final payment to the contractor. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: MMS_21804749-02-FINAL.pdf
CONSTRUCTION39. APPROVAL OF UPDATE #1 TO THE 2019 ANNUAL CERTIFICATION OF PROFESSIONAL'S LIST FOR CONSTRUCTION RELATED SERVICESDescription
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County Schools' projects. These submissions are in accordance with School Board Policy #7.71. The initial list was Board approved on 1/10/2019, (Item #40). The newly added firms are identified in the enclosure at the end of the initial listing. Upon Board approval, the pertinent date from these submissions will be incorporated to the existing list.
Recommendation
That Update #1 to the 2019 Annual Certification of Professional's list for Construction Related Services be approved as presented.
Attachment: Update#1.pdf40. APPROVAL OF CONTRACTS WITH ALL FOUR (4) FIRMS FOR GEOTECHNICAL TESTING AND MATERIALS TESTING OR ANY PART THEREOF, AND THRESHOLD BUILDING INSPECTION SERVICES FOR A PERIOD OF THREE (3)-YEARSDescription
The scope of work shall include, but not be limited to, geotechnical engineering testing and inspection services, construction materials field testing, laboratory testing, masonry testing, compaction testing, sub-surface borings and threshold inspections for Sarasota County Schools, for a period of three (3)-years. Individual contracts were successfully negotiated with [1] Ardaman & Associates, Inc., [2] Universal Engineering Sciences, Inc., [3] GFA International, Inc., and [4] Terracon Consultants, Inc. The estimated cost for these services, for the three (3)-year period, is $700,000.00. Funds are available for these services through individual project accounts.
Recommendation
That the contracts with all four (4) firms for Geotechnical Testing and Materials Testing, or any part thereof, and Threshold Building Inspection Services be approved as presented.
Attachment: Ardaman.pdf
Attachment: GFA.pdf
Attachment: Terracon.pdf
Attachment: Universal.pdf41. APPROVAL OF CONTRACTS WITH THE TOP EIGHT (8)-RANKED DESIGN/BUILD FIRMS TO PROVIDE DESIGN/BUILD SERVICES FOR MINOR DESIGN/CONSTRUCTION PROJECTSDescription
The scope of work shall include providing professional design/build services, under the terms of individual non-exclusive two (2)-year contracts, with the option of an additional one (1)-year extension, for selected projects in which construction costs for any single project do not exceed $2,000,000.00, or for study activity when the fee for such professional services for construction costs to vary per project. Individual contracts were successfully negotiated with [1] Gilbane Building Company/Harvard Jolly Architecture, [2] McIntyre Elwell & Strammer General Contractors, Inc./Seibert Architects, P. A., [3] Jon F. Swift, Inc./Schenkel Shultz, Inc., [4] P. J. Hayes, Inc. dba Tandem Construction/Sweet Sparkman Architects, [5] Willis A. Smith Construction, Inc./Fawley Bryant Architects, Inc., [6] Magnum Builders of Sarasota, Inc./Hall Architects PA, [7] Halfacre Construction Company/Long & Associates Architects/Engineers, Inc., and [8] CORE Construction Services of Florida, LLC/FleischmanGarcia Architecture. The total estimated cost for these services for a two (2)-year period is $45,000,000.00, with an optional additional one (1)-year extension. Funds for these services are available through individual project accounts.
Recommendation
That the contracts with the eight (8) top-ranked design/build firms to provide Design/Build Services for Minor Design/Construction Projects pursuant to Non-exclusive Continuing Contracts for a period of two (2)-years, with the option of an additional one (1)-year extension, be approved as presented.
Attachment: _Gilbane-HarvardJolly.pdf
Attachment: _ME&S-Seibert.pdf
Attachment: _JonFSwift-SchenkelShultz.pdf
Attachment: _Tandem-SweetSparkman.pdf
Attachment: _WillisSmith-FawleyBryant.pdf
Attachment: _Magnum-Hall.pdf
Attachment: _Halfacre-Long&Assoc.pdf
Attachment: _CORE-Fleischman.pdf42. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS.Description
The Construction Services' change orders are summarized on the enclosure for ease of review. The change orders collectively total a decrease of ($543,981.86) in gross contract dollars. ($616,995.18) funds are going back into project 3101 budget. $73,013.32 is going to be funded by project 4014 budget. Included in these change orders are ($389,855.00) credit for direct material purchases; the corresponding direct material purchase order of $367,740.57 result a net of ($22,114.43) in sales tax savings.
Recommendation
That the Construction Services' change orders be approved and/or ratified as presented.
Attachment: JAN22_CSD-COs.pdf
FINANCE43. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING NOVEMBER 30, 2018Description
The Superintendent’s Financial Statements for the month ending November 30, 2018 does not reflect any unexpected trends for the second quarter of the 2018-2019 fiscal year. The General Fund has reversed the negative trend with the receipt of property tax revenue.
Recommendation
That the Board approves the Superintendent’s Financial Statements for the month ending November 30, 2018 as presented.
Attachment: Nov 18-19 supers.pdf
JOB DESCRIPTIONS44. APPROVAL OF REVISED JOB DESCRIPTION FOR CABLE PRODUCTION AND BROADCASTING TECHNICIANDescription
The revised job description for Cable Production and Broadcasting Technician is being presented to the School Board for approval.
Recommendation
That the School Board approve the revised job description for Cable Production and Broadcasting Technician.
Attachment: Job 086 - Cable Broadcasting and Production Technician (2).pdf
New Business
Announcements/Comments
Adjournment
No New Business. Next Board Policy Review Work Session is Tuesday, February 5, 2019 at 4:00pm. Next Monthly Regular Board Meeting is Tuesday, February 5, 2019 at 6:30pm.
